How to Conquer a Bridal Show in 7 Easy Steps

From { Bridal Show } Newbie to Fian-slaying

Bridal Shows are an amazing way to get the wedding planning wheels ‘a-rollin’. You’ll have the chance to meet people from every facet of the industry- all under one roof!

Before you put on that cute “fiance” tee and head out the door… take a look at these 7 tips. By the end, you’re sure to be a bridal show expert!


1. Set Your Date

Trust us when we say, every. single. vendor. will ask you this! 

Why… you ask? Because this basically sets the stage for everything else. The date implies colors and tones, weather and so much more.  It’ll be much easier on you – we pinky promise!

2. Know Your Venue

This helps to narrow down what services you’ll {actually} be needing!

Each venue will be different in what they offer you. Some venues have in-house catering, bars, DJ services, seating, decor, etc. Why meet a thousand caterers if you end up booking a venue with in-house catering after all? See where we’re coming from!?

3. Prepare Prepare Prepare

This relates directly back to number 2! Knowledge is key.

Do your due diligence and research a little beforehand. We suggest stalking some vendors on social media and giving their website a little scroll-through.

4. Join Email Lists

These lists are filled with so much good stuff.

Education, yes. Inspiration, duh. Promotions!? ~Insert money eyes emoji here~ But really, we promise these aren’t as pesky as you think. You could just save some money or be the first to know about that *exclusive* product.

5. Get to the Good Stuff

This is a great time to ask questions and get to the nitty-gritty of what services are offered!

Jot down a couple questions in a notebook prior to the show. Bring a handy-dandy pen and don’t forget to write down their answers!

6. Make “Contact Info” Labels

A little extra, but 100% worth it.

This will allow you to give out your digits in the blink of an eye! Don’t forget to specify your preferred contact method (text, call, email, etc.)  if you have one!

7. Bring Your Inspo Along with You!

We know you’ve been pinning away- let us see those pictures!

It’s always easier to start with an image or mood board. Something is always better than nothing. Whether it’s a magazine rip-out or just a theme you’re going for, we want to hear it!


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Featured Vendors: Busy Bee Events & Design, Lacey Irving Lifestyle Photography, Orlando Wedding and Party Rentals

4 Tips To Ensure Your Event Is A Success!

Photo: Instyle Imagery | Featured products: staging, clear tent & leg drapes, uplighting, black pipe & drape, clear chiavari barstools, cocktail tables

 

Today’s blog post is brought to by Cara with Eventbrite! She’s sharing four tips that’ll guarantee a successful event- no matter the occasion!

The planning process for any kind of event is undoubtedly challenging. From catering and a venue, to guest lists and entertainment, there are lots of decisions to be made. With these tips, you’ll be able to conquer any planning difficulties!

 

Budget Management-

Before any planning begins, it’s important to sit down and decide how much money you are able to spend on the event in total; a financial “blueprint.” Weddings and corporate events have different kinds of expenses, and having a clear understanding of which you need to spend on will be crucial when hiring vendors. Really think this step through, as there are many things that are easily overseen during the planning process – from vendors and venues, to parking arrangements and security. Having all of these things accounted for and in order will ensure the day goes as smoothly as possible. If planning a wedding, consider your non-negotiables. When planning a corporate event, think long and hard about the group you intent to have in attendance. Is music and entertainment most important to your audience, or could they do with some light background music and a playlist created internally by your team? Another vendor trick is asking if they offer options for submitting payments in advance to avoid having every bill due right before or day-of your big event.

Start planning earlier than you may think necessary-

Once you have a budget in place, create a prioritized list of dates you’d like to hold your event. Don’t wait to check the availability of venues, also most vendors won’t be able to quote pricing for their services until they know where the event is being held and on what date. There are certainly a lot of moving pieces involved in planning an event – so as soon as you narrow down a venue, look into caterers, rental companies, photographers, florists and entertainers as soon as possible. It is likely that not everyone you like best will be available on the date you have chosen, and that’s where the prioritized list mentioned before comes in handy. To help with this planning process, there are many checklists catering specifically toward weddings and corporate events alike that can make your life easier. Even if you don’t want to rely on a checklist entirely, they are great resources for double checking to ensure you have everything in order to make sure your day goes off without a hitch!

Get online-

Your venue is booked, your caterer and entertainment are chosen and things are starting to really come together! The next thing to worry about is getting your audience informed and excited. In this day and age, there’s no better way to reach an audience for all sorts of events than online. If planning a wedding, important things to accomplish online are creating a registry, inviting people to view it, and organizing accommodations via a unique wedding website (or consider building your own wedding website!). The attendance of a public event often relies heavily on spreading word through online registration platforms, where organizers can create an event page and share information to find the right demographic. Through online marketing and social media, events can easily reach people who are looking for events similar to theirs and brand-new fans. Use social media strategies such as creating facebook pages, creating an official event hashtag, create a content calendar and update it with posts and create a formal agreement with event partners to share information on their social media channels as well. Combining all of these online tactics will ensure your event is seen by a large audience.

Engage and interact with your audience-

Once the event is underway, the most important thing for your attendees to do is have fun! Draw your audience in by reaching out beforehand to inform everyone of an official hashtag, to start a conversation on blogs and social media, and more. For weddings, couple-specific hashtags are huge for blending people on both sides of the wedding party and sparking excitement for the future bride and groom. For corporate events, if attendees post photos and include the provided hashtag, interact with them by commenting or reposting from your own social channels. Also consider incorporating live polls throughout the event to receive direct feedback on what people are enjoying or questions they may have. Whatever you can do to spark interaction throughout the crowd will help with the tone of the entire event and promote your brand on the interwebs. Once the day has run its course, provide the attendees with an opportunity to give feedback as well, or best wishes. One of the most important elements of event planning is evaluation and it is far too often forgotten. If you want to determine how successful your event is, collect feedback from participants through online evaluation forms that can be short and anonymous to learn what people want to see more of.


Tips for Planning a Corporate Event!

7 Tips to Make Your Next Corporate Bash A Success!

 


Featured: Clear Tent

Corporate events are becoming more & more essential to a company’s marketing strategy. When done right, they help spread the word about a business and how it treats/rewards its customers & its employees. Whether you’re throwing a fundraiser, company shindig, or private party, we have some tips to simplify the planning process!

 

 

•Identify the “What”•

-Establish what you’re wanting to achieve at the event. Whether it be to raise funds or launch a new product, setting these goals ahead of time can help you decide on a budget, not to mention, a venue. Knowing what you want to spend allows you to decide what elements are most important to you, for instance, do you want a guest speaker? Do you want the latest technology? Answering these questions early allows for safe and easy planning!

 

•Choose the “Where”•

-Select a venue that reflects your goals! The new club in town may seem hip & trendy but if you’re trying to host an event to educate employees, a club might not be the best choice. Once your venue is set, everything else can fall in to place! We recommend choosing a venue as soon as you know what you’re willing to spend. Check out our blog on Downtown Orlando venues for inspiration!

 

•Make a Plan; Establish the “How”•

How are you going to make sure your event goes off with out a hitch? By avoiding the assumption that everything will go perfectly! Schedule a site visit with your vendor team & have back-up plans for your back-up plans.

 

•Spread the Word!•

– Utilize social media to build excitement leading up to the event. Also, consider making an email campaign targeted towards fellow vendors to advertise your shindig. On the day/night of the event, make it social with a custom Snapchat filter, a Photobooth, and/or a Live stream. Share those photos & make folks wish they were there! Be sure to check out our Photobooth, here!

 

•Relax & Stay Awhile•

-Consider adding lounge furniture to your seating options. Not only is it on trend, but guests have the chance to relax & stay awhile rather than being confined to a table and chair set-up. Check out our lounge furniture options to see what all the buzz is about!

 

•Make it Creative•

-A corporate event doesn’t need to feel like work. Break the mold & create an event that’s fun and interactive. Not only will your guests appreciate it, but you’ll make a lasting impression on fellow vendors & even the competition!

 

•Debrief•

-Alright, you’ve survived and your event was a success! See what your guests thought by conducting a survey and consider giving those who respond, a little reward for taking the time to do so. Talk with your team and gather ideas for future corporate functions plus, see what expectations you all exceeded! This feedback can be invaluable when planning your next event.

 

 

 

Check out this video of the ARA “The Rental Show 2017!”