40×110 White Tent setup at the Art & History Museums-Maitland | Video by us! 🙂

Today, March 21st, marks the official day of Spring! And we all know what awakens at the turn of the season: flowers and showers! Yes, rain. While it’s necessary for growth, it can put a damper on your festivities. If you’re on the fence of whether or not to rent a tent, give our blog “To Tent or Not To Tent” a read.

In other news, today’s post represents the start of our new blog series titled “Blueprint!” In this recurring set of posts, we’re detailing the in’s and out’s of what it takes to set up certain products; from the blueprint to the end result.

By knowing the in’s & out’s of installations, you’ll be privy to what questions/ answers your rental company will need thus, streamlining the process for you and your client! Who doesn’t love when things are ‘easy peasy?’ Plus, we know that ‘event rentals’ can be a bit enigmatic. Let us show you what we’re all about and how our skilled crews bring your vision to life!

With this change in the weather, we felt it was fitting to start off with what it takes to get a tent “off the ground.”

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Photo credit: Angela Gawloski Photography | 30×40 clear tent, Market lighting, Leg drapes

Tent set-ups actually begin in our office!

Our Office & Event Specialists submit the necessary paperwork for permits and once they’re approved, our delivery crews can begin forming their game plan for the set-up. Floor plans are crucial for permitting because county Fire Marshals need to know the tent’s location in order to assess its safety. Our crews also rely on floor plans to confirm that there are no obstructions (trees, powerlines, etc).

Once the backend procedures have been taken care of- it’s time to set up your tent!

Photo credit: Jordan Weiland Photography | Featured products: Sailcloth tent, 8ft farm tables, 72″ round tables, French country chairs, Outdoor dance floor
  • 1. Our crews lay out the tent’s frame work and start to assemble the perimeter & peak.
  • 2. A tarp gets laid out to prevent dirt from getting onto the freshly-cleaned tent tops. Fun fact: tent tops come in separate pieces!
  • 3. The tent tops get put onto the frame work and laced together via sturdy rope-cords.
  • 4. Tent legs are placed around the tent and tent jacks are put in place, in preparation for raising the tent off the ground.
  • 5. Half the tent gets raised up off the ground and tent legs are locked into the place.
  • 6. The rafter straps & perimeter straps (on the side that is raised) are tied and secured.
Photo credit: Shaina DeCiryan Photography | Featured products: 30×40 white tent, Elegant tent liner, Crystal chandeliers, Leg drapes
  • 7. The other side of the tent gets raised and the legs are locked in to place.
  • 8. The rest of the rafter & perimeter straps are then tied and our crews begin prepping to weigh the tent down with either stakes, water barrels, or concrete blocks.

When talking with our office staff about your tent, it’s important to let them know how you prefer the tent to be secured to the ground. Stakes go directly into the ground, so if there’s underground wires or precious landscaping- we need to know so that a Plan B can be put in place.

Water barrels & concrete blocks both come with covers and can be used on a variety of surfaces. Our barrels hold 50gals of water so if you opt for them, a water source needs to be available. Concrete blocks are great if the tent will be up for multiple days; they protect against a variety of weather patterns.

Zach G. Assistant Operations Manager
  • 9. Ratchet straps get placed on the tent and the whole tent is raised. Our crews then assess the tent and make sure the legs are straight. Adjustments are made as needed.
  • 10. Drive stakes into the ground, or bring in the barrels / blocks.
  • 11. Weigh the tent down by strapping tent to any of the three ‘securing options.’
  • 12. Perform finishing touches such as adding an elegant tent liner, leg drapes, chandeliers, and/or cooling units/fans/heaters.
  • 13. Execute a final walkthrough to make sure straps are concealed, exit signs & extinguishers have been placed, etc!

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