Why you should book your venue before your rentals!

 

Brides and grooms contact OWPR about their rentals at every stage of the wedding planning process.  We know that the first step of the wedding planning process is always choosing your wedding venue.

 

We reached out to Shannon Tarrant, founder of WeddingVenueMap.com, an Orlando wedding venue search engine to help explain why the venue is the place to start:

 

I understand what it feels like. Your partner asked you to marry you and you said YES! Hopefully, you took some time to celebrate being engaged before rushing into wedding planning. If you are like most, you’ve maybe already created an inspiration board with ideas and wants (on Pinterest maybe). This board likely contains different color combinations, unique details and a few tablescapes.

 

There are no rules to what order you HAVE to book your wedding vendors in. You do need to remember that there are two questions that everyone you contact or speak with is going to ask you: 1 – what is your wedding date and 2 – what is your wedding venue??

 

Why do they ask about the date?

Your actual wedding date will be determined by the wedding venue that you choose. While you may have a preferred date in mind, of times couples tend to be more flexible if their venue of choice isn’t available of there is a different date that may save $$$. So, other vendors want to make sure you have a final date selected to make sure they are available.

 

Why does the wedding venue matter?

Oh there are so many reasons. Each venue has it’s benefits and challenges for different vendors. Let’s say you choose an all outdoor venue, the DJ may have to bring a pop up tent for cover in case of bad weather. Or you rent a photobooth at a venue with stairs and no ramp or elevator. The details are important for vendors to get you accurate pricing information.

 

Knowing your wedding venue is the most important factor for a rental company. Here are 8 reasons why you should book your wedding venue before your rentals:

 

    1. What is already included in your wedding venue rental? Every venue is completely different. Some hotels include ballroom chairs that you might love, while other event centers have chivari chairs as their standard chair. You don’t want to contract for something like a dance floor that is already included from your venue at no additional cost.
    2. What are the rules for outside rentals? Some venues have contracted relationships with specific rental companies.  They may limit where you can get additional items like tents or chargers from.
    3. Is your wedding venue cool or warm color tones? If your venue has burgundy and gold carpet, navy blue linens with silver chairs might not look right. By selecting the space first, you can design around the look you’ve chosen.
    4. Do they handle the rentals for you? An extra service many venues provide is taking care of the rentals for you. They have created partnerships with just a few companies that know their property, location and rules. By handling the contracting, payments, and final counts, you only have to tell your venue you want gold chivari chairs and the rest is taken care of.
    5. Does your wedding venue include or require a wedding planner? Each planner has relationships with their preferred rental company which usually includes negotiated rates. By working through your wedding planner, you may be able to save in your budget to upgrade something else.
    6. Indoor or outdoor? If you haven’t finalized the venue, then you don’t really know for sure where your ceremony or reception is going to take place. Chairs that work well in a carpeted ballroom might sink into the grass or scratch hardwood floors.
    7. Who is the rental company on your venue’s preferred vendors list? Your wedding venue has usually done the work for you. This is really helpful for rentals when it’s time to talk about the logistics of things like delivery times. The venue trusts these companies implicitly and can often show examples of how these wedding rentals will look in the space.
    8. What does your venue look like? Your rental decor should compliment and not compete with the venue you’ve contracted. Industrial versus rustic are two totally different vibes which would require different styles of rentals.

 

 

To ensure that your wedding rentals look at home in your venue, it’s important for your rental company to understand your vision, learn your style, see the space and provide items that not only look good but provide a function.

 

Rentals are the perfect opportunity to really customize your wedding venue and make it your own. Whether you want to dive into the details of choosing every item or leave the design up to them, the goal is always for your wedding day rentals to enhance what is already included from your venue.

 

 

 

 


 

 

 

Shannon Tarrant is the Founder of WeddingVenueMap.com. She is an experienced wedding catering and venue sales manager with over 15 years of helping couples create a lifetime of wedding memories. Search through all of Orlando’s wedding venues and define what is important to you.

 

 

Wedding Venue Map Contact Information:

Website | Venue Search | Email | Instagram | Facebook | Pinterest | YouTube

 

 


 

Photo: Ever After Vintage Weddings
Featured products: Farm tables, French country chairs

How To “Put Your Stamp” On Acrylic Chairs

A Perfect Touch of Personalization

 

We are head over heels for all things lucite! From ghost chairs to an acrylic sweetheart table, there are so many gorgeous options to choose from. One reason we are so obsessed: because they add a unique dimension to any space! The clear characteristics are modern and have the WOW-factor you want. Yet, that same clear element frames everything else in the space.

These chairs are also the perfect blank slate for a little personalization. With a little help from an amazing calligrapher… you can totally customize a White King Louis or Ghost Chair! Whether it’s your name, your guests’ names, or something cute like “hubby and “wifey”- you can totally add that personal touch to your seating.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Vendors: The Hons, Dogwood Blossom Stationary, Blush by Brandee Gaar, Swag Decor, Lee James Floral Designs, Omni Orlando at Championsgate, Over The Top Rental Linens

Featured Products: White King Louis Chairs

Prepping for the Wedding – Wellness Edition

It’s Your Big Day: Be Healthy, Be Confident

With your wedding coming up, most focus on all the event planning, but have you been putting some effort into self-care as well? With so many other things to worry about, it’s easy to neglect your health. If you’re hoping to improve your health and confidence before your wedding, this post should help! Here are a few tips to help you get ready for your big day.

 

Look Your Best

Everyone knows how essential it is to look great on your wedding day. However, many do not consider the steps they can take prior to their wedding day to make sure that they do! For the bride, there are several things to consider even months before the big day. Scheduling a dermatologist appointment as far as six months in advance can help ensure that your skin is looking radiant on your wedding day. This article gives a breakdown of what brides should consider doing leading up to their wedding day. The groom will also want to look his best! Companies like hims offer products like finasteride for thinning hair, so you can walk down the aisle feeling great!

 

Eat Right

Having a balanced diet is also important. Many people will try to cut out an entire food group in an attempt to lose weight. That may not be the best option, check out this article for 10 wedding diet tips. Not only will a healthy diet help you lose weight for your wedding day, but it will also decrease your risk of chronic diseases.

 

Mental Health

It is imperative to not only consider the physical aspects of healthiness but the mental aspects as well. The planning of a wedding is often stressful, so it’s important to de-stress. This could be as simple as setting aside an hour a day to go for a walk or read. Find what calms you the most, and set aside some daily time for that activity.

Hopefully, this advice will assist you in creating healthy habits that make your big day perfect! Not only are these tips beneficial leading up to your wedding, but they can help you maintain a healthy life long after.

6 Ways to Incorporate Your Florida Heritage Into Your Big Day

Yes, oranges are somewhat involved.

Whether you’re a Florida native or you made Florida your home later in life, there are a lot of fun ways you can incorporate the sunshine state into your big day!

 

1. Native Plants

 

Whether it’s a flower you had in your backyard as a kid or your favorite garden shrubs in your current yard, adding some native Florida plants will surely tie in your roots.

 

2. Sports & Colleges

Maybe you met your S.O. at a sporting event or while sitting in a lecture hall at school, or maybe you watch every single game together- either way, you can totally incorporate that history and love into your big day! We know you own a ton of their apparel… Wear it as your getting ready attire for some unique and sentimental wedding photos you’ll always adore.

 

3. Paper Goods

 

Table numbers, seating charts, invitations, oh my!

 

4. Theme Park Inspo

 

We live in the land of roller-coaster rides and magical castles. If you obsess over a fairy tale princess or epic superhero, try incorporating that theme into your wedding. You can make it obvious or subtle.

 

5. Beach Vibes

 

Florida is a tropical paradise! Instead of floral centerpieces or accents, try using tropical branches or palm leaves.  It’ll be like a day at the beach!

 

6. Oranges, duh. 

We couldn’t leave those Florida oranges out. They can be really charming and fun decor items!

 

 

 

Featured Vendors: Capen House, Arthur’s Catering, Blue Ribbon Weddings, Dream Designs Florist, Emiley Jones Photography, Light House Bridal, Thirty Three and a 3rd Photography, Lake Nona Country Club, 28 North Photography, Bluegrass Chic Weddings, Our Dj Rocks, Le Petit Sweet, Dishie Rentals, BBJ Linen, 1010 West, Jeane Cognac Designs, Over the Top Rental Linens, Bake Me a Cake Orlando, Something New Bridal Boutique, Paradise Cove, The Lemons Photo, Your Runway Events, Brandon Kari Productions, Atmosphere Floral, Florida Candy Buffets, Meister Productions, Downtown Design Orlando, Leslie Vega Design, Paper Goat Post, Get Lit Pro, Vine and Light, LRW Events

Feature Products: Farm Table, Farm Sweetheart Table, Clear Tent, Bamboo Folding ChairGold Candelabra, Gold Rimmed Glass Charger Plate, Gold Chiavari ChairsWhite Tent, Gold Acrylic Charger Plates, Natural Wood Folding Chairs

9 Perfect Wedding-Related Products You Can Find On Amazon

For the love of all things Amazon.

We’re saving you from the Amazon black hole because we knoooow you don’t neeeeed all those items in your cart. We kept it short and sweet with 9 perfect products you can use at your wedding!

 

1. These delicate Heart Shaped Coasters are sweet, and a sweet deal. Doodle your guests’ names on them for a place card they can take home!

Rave Review: “I am amazed at the fast delivery of this product. The product is of high quality with a great price. I will be ordering more from this vendor.”

 

2. These Rose Gold Paper Straws, available in 12 additional colors, make every drink a photogenic masterpiece.

Rave Review: “The gold straws were just a beautiful as they were functional! They added the right touch to my daughters Sweet 16 Mocktail Hour!!”

 

3. This Fujifilm Instax Mini Polaroid Camera makes for a fun alternative to a traditional guest book.

Rave Review: “This is such a cute camera… It only takes about a minute to develop & they’re the size of credit cards. Really cute & it’s fun to write on the bottom with captions!”

 

4. Keep kids distracted with these fun Wedding Activities that come with scavenger hunts and coloring books!

Rave Review: “Everything we needed for the little ones at our wedding.”

 

5.  This Doggie Bow Tie allows your pup to to take part in your big day, but watch out… they just might steal the show!

Rave Review: “So impressed with this collar!!! I’ve tried little bows and cute collars for my dogs before, and the cuter they are, the flimsier they are, typically…but that is NOT the case here! The bow stays in place and even stays shaped because it has some structure to it.”

 

6. These Kimono Robes make for the perfect hair and makeup photos with you and you bridesmaids.   

Rave Review: “Perfect for my bridesmaids! They were thin and silky (which in Florida is necessary) and great lengths! I had bridesmaids that ranged from 5’2 to 6’0 and each of the sizes I purchased for all 8 bridesmaids were perfect. All of the gemstones were present on each so overall I was very pleased and my gals loved them!”

 

7.  These Hangover Kit Burlap Bags are perfect if your wedding is going to be a big ‘ol party. Add some Aspirin or Pepto Bismol and your guests will thank you later!

Rave Review: “Great bags, durable, and easy to design with HTV.”

 

8. This Letter Board allows you to create the perfect custom signage that can be used almost anywhere.  

Rave Review: “Love this product! The board is made very well, nice and sturdy. Letters are good quality and fit tightly into the board. Much nicer than some store bought letter boards sold elsewhere. It’s perfect for any party event or even just as decoration around the house!

 

9. These Confetti Balloons are the perfect addition to a fun and trendy wedding!

Rave Review: These balloons are thick and really nice quality- the confetti really sticks! The solid color balloons are gorgeous too! They have a little shimmer to them.

 

*The reviews for this post have been edited for length and clarity.

 

5 Creative Ways to Use a Donut Wall

Thinking Outside of the ~Pink~ Box 

We LOVE a good donut: boston creme, maple, glazed, powdered… we could go on. These sugary snacks are just one reason we love donut walls. You’ve probably seen them all over Pinterest. So we thought of some new, creative ways to use these fun, dessert displays!

1. Bagels

  • They’re super similar to donuts in terms of shape, so they look awesome on the display board! A bagel wall pairs perfectly with a coffee bar at a late night reception or post wedding brunch. YUM!

2. Coffee

  • Did someone say coffee? After a long night of dancing, your guests deserve some delicious caffenation. Rent some mugs or DIY your wedding emblem on some thrift store finds. Place the mugs on the pegs and display next to the coffee station.

          P.S. If you’re guests aren’t caffeine fiends, opt for a tea station!

3. Candy Cane Seating Chart

  • Is your wedding during the most wonderful time of the year? If you’re feeling merry and bright,  try incorporating some Christmas traditions into your wedding day. Take a candy cane and tie a little ribbon with the guests name and table number. Hang each candy cane from a peg. VOILA! When your guests go to find their seat… they’re greeted with a treat.

4. Hanging Plant Favors

  • Give a gift that keeps on growing! We’re talking plants: succulents, cacti, or flowers! Plants are an amazing gift because they’re the perfect mix of decorative and utilitarian. Find a dangling pot, or DIY a fun macrame pot holder and hang it from the peg. Ba-da-bing ba-da-blossom.

5. Shot Seating Chart

  • Take a shot and have a seat is our motto for this one! This seating chart is perfect for the couple who wants their wedding to be a big party! First, find a shot glass with a fun little handle (if you want to pre-fill it with spirits– find some lids too). Second, create a fun, little paper sign to display your guest’s name and attached it to the handle/glass. Lastly, hang them from the pegs and get ready to parrtayyy.

 

Until the big day approaches, use this blog as an excuse to treat yourself. Grab a donut tomorrow morning (or like, right now)… you deserve it.

Featured Vendors: Andi Mans, The Branch Orlando, The Acre, The Capen House, Amalie Orrange Photography, Anna Christine Events

Featured Products: Vintage Donut WallDonut Wall

 

To Tent or Not to Tent

Important factors to consider for your Florida wedding

 

Getting a tent for your wedding might seem like a clear decision or it may have never crossed your mind. Either way, at OWPR, we have some strong opinions about the importance of tents. We have 10 years of expertise in dealing with outdoor weddings. These experiences have led us to see the good, the bad and the ugly. With that being said, we are altogether pro-tent.

And so, here are four compelling reasons why you should consider a tent for your wedding day:

We live in Florida.

  • Outdoor weddings are stunning and provide a distinct atmosphere compared to an indoor wedding. With that being said, Florida is known for its warm… well let’s be honest, hot weather. A tent can provide barrier from the direct sunlight. This elegant shelter keeps it cool, without tragically changing everything you’ve imagined for your wedding day. Consider adding on cooling units and fans to provide relief for those dog days of summer.

YEAH, it’s Florida.

  • We all know the weather is unpredictable here in the Sunshine state. We’ve seen it a million times: a perfect day turns quickly into monsoon season without warning. If you’re superstitious, rain on your wedding day is great! But, if not everyone feels like singing in the rain.. Keeping a tent on the rental back-burner may just save you and your guests from a fortuitous downpour.

They create a happy medium.

  • If you’ve been on Pinterest recently, you’ve seen the hot trends: dangling greenery/florals, hanging lights/chandeliers, and  swooped drapery. They’re usually limited to use in an indoor space. With a tent, these mostly indoor decor items become possible outdoors! Tents create the perfect happy medium between an indoor and an outdoor space.

They’re a perfect backdrop!

  • We may be biased, but we think tents are a stunning addition to a wedding. If you’re excited for all the wedding photos then you should know that tents are extremely photogenic. Take a look in our product photo gallery to see how people, furniture and decor all come alive under the big-top.

Yes, there are a million pinterest-y (yup, that’s an adjective around here) decor items to turn your tent into a dream. Here are some handy-dandy items we believe make a tent a TEN outta ten.

  • Chandeliers and market lights add some necessary luminosity to the night.
  • Portable cooling units and Outdoor space heaters keep your tent at a comfortable temperature.
  • Restroom trailers that are equipped with all of the comforts of home.  Private residences and some outdoor venues don’t always have the necessary facilities to conduct a lot of business.
  • Tent flooring can give your Jimmy Choo’s some stability that even Miranda Priestly would approve of.

 

 

Featured Vendors: Rebecca Read Photography, Bramble Tree Estate, Rudy & Marta Photography, Photo Guy Oh My, Cocktails Catering, Blue Ribbon Weddings, Anna Christine EventsFlower No. 5, Get Lit Productions, Arthur’s Catering, Blast Productions, Party Flavor Custom Cakes, Tara Libby Photography, At Last Weddings, Dazzling Deco, Photobooth Rocks, Casa Feliz, Peddles Florist, Classern String Quartet, Sprinkles Custom Cakes, M.U.A.H. Makeup and Hair, Treasury Rentals

Featured Products: Clear Tents, Sailcloth Tents, Elegant Tent Liners, Market Lighting, Crystal Chandeliers, French Country Chairs

4 Tips To Ensure Your Event Is A Success!

Photo: Instyle Imagery | Featured products: staging, clear tent & leg drapes, uplighting, black pipe & drape, clear chiavari barstools, cocktail tables

 

Today’s blog post is brought to by Cara with Eventbrite! She’s sharing four tips that’ll guarantee a successful event- no matter the occasion!

The planning process for any kind of event is undoubtedly challenging. From catering and a venue, to guest lists and entertainment, there are lots of decisions to be made. With these tips, you’ll be able to conquer any planning difficulties!

 

Budget Management-

Before any planning begins, it’s important to sit down and decide how much money you are able to spend on the event in total; a financial “blueprint.” Weddings and corporate events have different kinds of expenses, and having a clear understanding of which you need to spend on will be crucial when hiring vendors. Really think this step through, as there are many things that are easily overseen during the planning process – from vendors and venues, to parking arrangements and security. Having all of these things accounted for and in order will ensure the day goes as smoothly as possible. If planning a wedding, consider your non-negotiables. When planning a corporate event, think long and hard about the group you intent to have in attendance. Is music and entertainment most important to your audience, or could they do with some light background music and a playlist created internally by your team? Another vendor trick is asking if they offer options for submitting payments in advance to avoid having every bill due right before or day-of your big event.

Start planning earlier than you may think necessary-

Once you have a budget in place, create a prioritized list of dates you’d like to hold your event. Don’t wait to check the availability of venues, also most vendors won’t be able to quote pricing for their services until they know where the event is being held and on what date. There are certainly a lot of moving pieces involved in planning an event – so as soon as you narrow down a venue, look into caterers, rental companies, photographers, florists and entertainers as soon as possible. It is likely that not everyone you like best will be available on the date you have chosen, and that’s where the prioritized list mentioned before comes in handy. To help with this planning process, there are many checklists catering specifically toward weddings and corporate events alike that can make your life easier. Even if you don’t want to rely on a checklist entirely, they are great resources for double checking to ensure you have everything in order to make sure your day goes off without a hitch!

Get online-

Your venue is booked, your caterer and entertainment are chosen and things are starting to really come together! The next thing to worry about is getting your audience informed and excited. In this day and age, there’s no better way to reach an audience for all sorts of events than online. If planning a wedding, important things to accomplish online are creating a registry, inviting people to view it, and organizing accommodations via a unique wedding website (or consider building your own wedding website!). The attendance of a public event often relies heavily on spreading word through online registration platforms, where organizers can create an event page and share information to find the right demographic. Through online marketing and social media, events can easily reach people who are looking for events similar to theirs and brand-new fans. Use social media strategies such as creating facebook pages, creating an official event hashtag, create a content calendar and update it with posts and create a formal agreement with event partners to share information on their social media channels as well. Combining all of these online tactics will ensure your event is seen by a large audience.

Engage and interact with your audience-

Once the event is underway, the most important thing for your attendees to do is have fun! Draw your audience in by reaching out beforehand to inform everyone of an official hashtag, to start a conversation on blogs and social media, and more. For weddings, couple-specific hashtags are huge for blending people on both sides of the wedding party and sparking excitement for the future bride and groom. For corporate events, if attendees post photos and include the provided hashtag, interact with them by commenting or reposting from your own social channels. Also consider incorporating live polls throughout the event to receive direct feedback on what people are enjoying or questions they may have. Whatever you can do to spark interaction throughout the crowd will help with the tone of the entire event and promote your brand on the interwebs. Once the day has run its course, provide the attendees with an opportunity to give feedback as well, or best wishes. One of the most important elements of event planning is evaluation and it is far too often forgotten. If you want to determine how successful your event is, collect feedback from participants through online evaluation forms that can be short and anonymous to learn what people want to see more of.


Unique Wedding Ideas!


Photo: Wings of Glory & Atmospheres Floral | Featured: White Pipe & Drape

 

Times are a-changin’ and we couldn’t be happier! We’re falling in love with unexpected as more and more couples are getting creative and including non-traditional elements into their wedding days. Here are few unique elements we’ve seen floating around the inter-webs that we’re obsessed with!

Say Yes to the Statement Dress!

Accessories: Bouquets, Jewelry, & More!

Fun Foods & Crafty Cocktails

Ceremony Back-drops

Details, Details, Details!


Fall 2017 Color Inspiration!

We see your true colors…

Cover photo & above photo- Floral/Design/Photo: Andi Mans 

 

It’s wedding season! But first, coffee.

 

We are so excited for the upcoming Fall season, and to kick things off we’re serving up some color inspiration as Pantone just released their Fall 2017 trending tones. To say we’re inspired is an understatement! In Florida, we have one season/ one temperature {HOT} so we have to give some *snaps* to Pantone for getting us in the Autumn spirit. So, does this mean we can start decorating for Halloween now? (Asking for a friend).

 

 

Pantone’s top colors of Fall 2017!

 

 

 

 

Which Fall trends are you excited for?

  

 

Photo creds- 1. Dandy Details, Ais Portraits, Quantum Leap Winery, Flowers by Lesley, Cami Monet Calligraphy | 2. / 3. Andi Mans, The Branch Orlando, The Acre, Farm & Haus, FL Federation of Garden Clubs
Featured Products: Silver industrial chairs, gold flatware, gold-rimmed glass charger plates, silver scalloped glass charger plates, farm table, ivory pipe & drape